MailPoint is a simple yet powerful solution for email archiving, sharing and collaboration.

The solution enables your employees to share important emails in workgroups, within the Outlook client, at your SharePoint sites or in any application that supports publishing of web panels, such as your ERP and CRM systems. A close integration with SharePoint allows automatic functions such as work flow management, triggered by incoming email.

All email correspondence handled by your email server is archived to a SQL database without any user intervention. Sharing of correspondence is controlled and structured through automated or user initiated tagging. The legal module of the system allows designated users to identify and export correspondence across the organisation, regardless of any previous classification. The tag structure consists of Tag Types (e.g. Project, Department, and Document Type) and Tag (e.g. Tag Type project, tags P00001, P00002 etc.). The Tag Structure can have an unlimited number of levels and is 100% customizable.

In order to limit the distribution of sensitive information confidentiality can be implemented in one of two ways:

- Top-down structure e.g. Top Secret, Secret, Confidential, Restricted. Access to one level gives access to all lower classifications provided access given to the relevant Tag.
- Flat structure e.g. Payroll information, Personnel information, Contract information etc. A user is given access to one or more of these levels.

Even your IT personnel will benefit by MailPoint, as users get access to historic email lightning fast, even when the emails are deleted from their mailboxes or Outlook clients.